When there is a risk of damage to pitches or injury to players, fields may be closed for play by local councils, clubs or referees.
- The club will use Facebook to notify wet weather closures of training and home grounds s soon as they are known
- For weekend matches on away grounds, updates are posted by CDSFA. If a field does not have a CLOSED status against it then it is deemed to be OPEN
- It also pays to check local council hotlines or websites for the most up-to-date ground status
Note: During wet weather, grounds may be closed at any time- even once you have arrived at or started a match.
|Age Group||Max. number on Match Sheet||Max. number of Registered Players in a team|
|Under 6 to 7||See note||10|
|Under 8 and 9||11 players||11|
|Under 10 and 11||13 players||15 (13 is recommended)|
|Under 12s to All Age||16 players||20|
|Over 35/Over 45 MEN||16 players||22|
|Over 30 WOMEN||16 players||22|
Note – Match sheets are not required for under 6/7s but a maximum of 7 players (4 plus 3 substitutes) is recommended.
Match times are available:
For U8 & above: through Canterbury District Soccer Football Association (CDSFA) scheduling tool DRIBL
The home team provides a match sheets for games from U8 up. Match sheets are pre-populated with all players registered in a team and are used as a record of the game. They must be completed, signed by both managers and game officials and submitted by Sunday night of the weekend the match is held.
Match sheets are available by Friday of each week
Direct printing of match sheets from Dribl is now available:
- Go to Dribl and enter the email address and password supplied by the club
- Go to the Clubs tab and click on Balmain DFC
- On the next screen, select the Events tab
- Enter your Search criteria and/or Filter for desired age group/division/round/fixtures
- Click on Apply and Close to apply the filters you’ve selected.
- To clear any set filters, select Clear Filters and then Apply and Close
- You can filter by Date, Age Group, Division, Ground, Round # (overrides date entries), and more
- Press Report menu (at the right next to Refresh) and select Match Sheet
- On the next screen, review the filters you’ve applied
- Press Generate
- The system will notify you that the report has been placed in the queue.
- To download the generated report, do the following:
- Go to the Reports tab (at the top next to Events)
- Find the specific report in the list by type and date/time (should be the most recent)
- Download the Report
- If the Download button is not showing, click on Refresh until it appears
- Once you have successfully downloaded the report, click on the red Trash icon to delete it from Dribl
A printable instruction sheet with screenshots is available here.
Important points for match sheets:
- All players must be recorded on the match sheet with their shirt number
- Players who are not playing MUST be crossed off the match sheet
- Players without a physical card present cannot play, regardless of whether they appear on the match sheet
- Injuries are to be recorded on the match sheet to enable processing of insurance claims
- Details of the match sheet need to be complete and correct including jersey numbers, scores, winning team, signatures and borrowed players
- Referees and Managers must agree and sign-off the completed match sheet.
Match sheets returns:
Game results can only be recorded once a match sheet is submitted to the club, and there are fines imposed by CDSFA for late submissions of scores that will be passed onto teams. All results must be submitted by 5.00pm of match day.
- For Home games: A paper match sheet must be returned for all home matches
- For Away games: You can submit your results electronically or return a full paper copy or away team portion of the match sheet.
Match sheet drop off locations:
- Callan Park (Sat or Sun by 5:00pm)
- Easton Park (Sat or Sun by 1:00pm)
- Birchgrove Oval (Sat only by 1:00pm)
Match day checklist for Managers/Coaches
Before you leave for the game
- Confirm the time and location for the match in DRIBL
- Check on wet weather status
- Print the Match sheet
- Have your referee payment sheet
- Have the correct money for referees
- Have all the player cards
- Have your manager card around your neck
- Have a match ball
Before the start of the match
- Strike out absent players from the match sheet
- Add any borrowed players to the match sheet
- Ensure all players shirt numbers are recorded
- Pay the referees & get them to sign the payment sheet
- Hand id cards to the players 5 minutes prior to the match commencing
After the match is completed
- Sign the match sheet with the referee and opposition manager
- Ensure your player cards are returned by the referee (count them!)
- Take the match sheet to the drop off location or for away matches submit the score electronically
- Lodge your referee reimbursement request.
What happens if a referee does not turn up to referee my match?
- If an official referee does not arrive to referee your match, both parties must agree on a person to referee the match.
- Ideally, the one person should referee the entire match.
- If both teams cannot agree on a suitable person to referee the match, then:
- The game shall not proceed.
- The match sheet shall be filled in and also state on the match sheet the match was not played and returned to the club.
- The Fixtures Committee shall decide the outcome of the match.
- Where a person is appointed to referee the match, he shall have all the powers of an official referee.
- Volunteer referees should not be paid, and they should not request any payment to proceed.
Match Official Payments
Match Official Fees for 2020 (each team pays half the fee shown below):
Payments are made by Managers or Coaches prior to the commencement of the match and must be evidenced by a Match Official Payment form signed by each official paid.Payments are made to Referees and Assistant Referees by each team for games from U10 upward.
Reimbursement can be claimed by completing an online Match Official Reimbursement Request. If you need to claim reimbursement for more than six games at a time, you may submit multiple requests. Claims by Excel worksheets are no longer available.
All Reimbursement Requests must be accompanied by copies of signed Match Official Payment forms, complete with game dates and round numbers.
Ensure that you keep copies of all documents until you have received reimbursement. It is recommended that signed Match Official Payment Forms are photographed or scanned after each match in case of loss or damage. Claims that are not supported by a signed Match Official Payment form will not be entertained under any circumstances. If you are away and someone else is handling payment of match officials, it is your responsibility to ensure that they understand the proper procedure.
Reimbursements for non-standard amounts (eg State Cup & Champion of Champions) can be claimed by submitting evidence of payment, team & match information plus the bank account details for reimbursement in an email to firstname.lastname@example.org.
Reimbursement Requests will be processed monthly – do not submit requests after each individual match.
All Reimbursement Requests must be submitted prior to 30 November 2020. Late submissions will not be accepted.
Match officials’ fees are a significant expense for the Club and must be well managed and auditable, therefore:
NO EXCEPTIONS TO THE ABOVE WILL BE ENTERTAINED.
Where CDSFA issues the Club with a fine, the responsible player, coach, manager or team will be required to pay the fine (and in some cases an administration fee) to the Club.
When a fine has been incurred by a team, it is the responsibility of the manager to collect. Payments may be deducted from match official reimbursement requests, or paid directly to the club where this option is not available. If you believe that there are mitigating circumstances you must advise the Club in writing.
Common fines & charges for teams:
• First Red Card – $60
• Second and subsequent Red Cards in the same season – $90
• Replacement ID card – $20
• Ineligible Player – Team Registration Fee
• Late or No Notice of a Forfeit – Competitive (U12 & above) – $110 plus opposition match official fees
• Late or No Notice of a Forfeit – Non-Competitive (U11 & below) – $55 plus opposition match official fees
• Match Sheet Late/Not submitted – $10
• Match Sheet Incomplete/Incorrect – $30
• Away Results Late/Incorrect/Not submitted – $10
• Playing Strip Incorrect/Incomplete – $110
• Ground Official Not Visible (Home or Neutral Ground fixtures) – First offence by club (not team) $110; Second and subsequent offences by club $220.
Our player pages provide more information on CDSFA fines and charges
Ground Official Roster – Current Round. The game schedule will be updated each Friday at 12.00pm to ensure the latest ground changes are included.
It is a CDSFA requirement for clubs to provide a ground official for each of their home grounds upon which a match is being played.
In 2020 the club has changed the format of how the Ground Official volunteers are assigned.
Each Balmain DFC home team needs to provide ONE volunteer for EVERY HOME game, EVERY WEEK. However, this is only for the one game prior to their own HOME GAME. This means if you are playing at one of Balmain DFC’s Home Grounds (as the HOME team) at 11am, you will need to provide Ground Official service for that field at whatever time the game before yours is scheduled for (e.g. 10am).
Ground officials are required to:
- Be at least 18 years of age
- Arrive 10 minutes before the game commences to check in at the Canteen to obtain the Ground Official Vest
- Make themselves known to the referee before the start of the match
- Ensure that spectators stay behind ropes and fences and do not enter the field of play
- Ensure that the area behind the goal is kept clear at all times
- Ensure that no persons including coaches and managers enter the field of play until signalled by the referee
- Assist the referee as requested at any time
- Ensure that the consumption of alcohol or smoking does not take place in the immediate vicinity of the playing field until after the completion of the last match.
There are times when the unfortunate occurs and there is a fight which becomes physical – if you can assist in helping stop the fight, great, but at no stage should any BDFC official get themselves in harm’s way by getting in the middle of a physical fight.
It is however, very important that the BDFC volunteer / official takes a detailed summary of the incident including recording player numbers and the sequence of events. THIS IS EXTREMELY IMPORTANT as the association will require the club to make a written statement in due course.
The report needs to be recorded in the match day folder situated at the canteen. BDFC staff will be able to provide assistance if required.
The club’s General Manager must be notified immediately. Matteo’s number is 0432 813 499
Frequently asked Questions:
What happens if you are the first game of the day?
One team supporter /parent will be required to be the ground official while their own game is in progress. Players (18+) participating in the game CANNOT rotate to act as a ground official.
What happens if you are the last game of the day?
You will still need to provide a volunteer for the game before your own ONLY – the club will provide ground officials for the last home game of the day.
What happens if you are playing a home game AWAY FROM HOME?
If you are playing a home game at a neutral (or away) ground, you’re required to provide one volunteer for your game ONLY. There is no need to provide volunteers for games before or after yours at a neutral or away ground.
What happens if you are playing an AWAY game at a BDFC ground?
If you are playing an away game at a BDFC home ground, then the normal volunteer guidelines apply. Your team needs to provide a volunteer for the game prior to yours.
The price of not attending:
If teams fail to provide a Ground Official, a fine of $110 (equivalent to a forfeit fee) will be applied to the team, and all player cards will be withdrawn until this is paid.
When a team doesn’t have the required number of players to play a match, there are two options:
- For junior teams, additional players may be sought from a younger age group. Players are permitted to play for teams up to two years above their actual age (it is NOT based on the age group they’re coming from). They must bring their player id card to any match and be entered on the team sheet where they are filling in for another team. Coaches or managers should contact the age coordinator for the appropriate age groups to seek additional players.
- There are strict rules around when and how many players can be borrowed. Please consult the CDSFA rules or your Age Coordinator for clarification. A breach of these rules can result in forfeit, suspensions, and fines for both the team and the club.
- Forfeiting a match. Teams are required to notify the club’s competition secretary email@example.com by the following times:
- 10am Wednesday for a Saturday match
- 10am Thursday for a Sunday match
- Late (or no) notification of a forfeit will result in a fine from CDSFA that will be passed on the team.